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Description
This book provides retention guidance for records maintained by cities, towns, villages, and other self-governing municipal entities in the United States.
Retention of Municipal Records: Best Practices covers the various types of municipal records that local governments handle. Each record has its own minimum retention and regulation practices. This book helps municipal workers and records handlers understand the retention guidelines for each type of record, and also gives guidance for best practices.
For each type of municipal record covered, the following information is be included:
Overview: Each entry defines the records to be covered and summarizes their purpose and most important characteristics.
Legal and regulatory recordkeeping requirements: Federal, state and local laws and regulations that prescribe retention periods for municipal records are cited and explained.
Applicable statutes of limitations that may affect retention of municipal records deemed relevant for litigation, government investigations, and other legal proceedings: While it is not required to consider statutes of limitations when establishing retention periods, it is widely considered prudent to do so.
Operational value: The need to retain the records to support municipal operations is be explained.
Scholarly value that warrants permanent preservation: A subset of municipal records contain information of interest to historians and other researchers.
Archival regulations: In most states, archival entities or agencies with records management authority specify minimum retention periods for municipal records. The book summarizes and discusses these minimum retention requirements.
Best practices: Each entry concludes with a summary and analysis of factors that must be considered in retention decisions. Where appropriate a retention period is recommended.
Table of Contents
Assessment and Tax Collection
Assessment Notices
Property Assessment Records
Municipal Assessment Rolls
Personal Property Tax
Property Tax Appeals
Tax Collection Records
Real Property Tax Exemptions
Municipal Tax Maps
Building, Planning, and Zoning
Building Permits
Certificates of Occupancy
Demolition Permits
Code Enforcement Records
Historic Preservation Records
Comprehensive Master Plan
Planning Commission Records
Planning Review Files
Sign Permits
Zoning Board Records
Zoning Maps
Elections
Paper Ballots
Candidate Submissions
Certified Election Results
Election Registers
Voting District Maps
Finance
Accounting Ledgers and Journals
Accounts Payable
Accounts Receivable
Fiscal Audit Reports
Banking Transaction Records
Budget Records
Financial Statements
Investment Reports
Municipal Bonds
Purchasing Records
Fire Department
Dispatch Records
Incident Reports
Fire Investigation Reports
Fire Safety Inspections
Fire Safety Permits
Equipment Records
Hydrant Location Records
Fleet Management
Vehicle Maintenance Records
Vehicle Ownership Records
Vehicle Usage Records
General Administration
Staff Meeting Records
General Correspondence
Grant Applications
Policies and Procedures
Short Term Projects and Programs
Visitor Logs
Governance
Municipal Formation Records
Meeting Records
Municipal Ordinances
Resolutions
Petitions
Municipal Proclamations
Human Resources
Recruitment Records-Applicants Not Hired
Job Advertisements
Personnel Files
Job Descriptions
Form I-9
Employee Medical Records
Leave of Absence Records
Employee Benefit Records
COBRA Records
EEOC Reports
Collective Bargaining Records
Information Technology
ICT Inventory
Network Diagrams
ICT Operations Records
Help Desk Records
ICT Project Records
Software Documentation
User Account Records
Cyber Incident Records
Municipal Attorney
Annexation Records
Contracts and Agreements
Case Records
Legal Opinions
Real Property Records
Municipal Clerk
Business Licenses
Cemetery Records
Conflict of Interest Statements
Public Record Requests
Oaths of Office
Organization Charts
Proof of Publication
Record Retention and Disposition
Parks and Recreation
Park Permits
Park Program Records
Payroll
Employee Payroll Records
Payroll Deduction Records
Payroll-Related Tax Forms
Employee Timekeeping Records
Police Department
Dispatch Records
Incident Reports
Investigation Files
Arrest Records
Evidence Records
Firearms Records
Police Misconduct Records
Accreditation Records
Video Surveillance Recordings
Animal Control Records
Animal Licenses
Public Communications
Municipal Publications
Photographs and Video Recordings
Public Opinion Surveys
Public Works
Engineering Project Records
As-Built Drawings
Easements
Hazardous Waste Disposal Records
Landfill Records
Official Municipal Map
Pesticide Application Records
Safety Data Sheets
Water and Sewer Line Maps
Work Orders
Risk Management
Property and Casualty Insurance Policies
Property and Casualty Insurance Claims
Insurance Certificates
OSHA Logs and Reports
Workers' Compensation Case Files
Disaster Recovery Plans
About the Author
Index
Product details
| Published | Feb 04 2027 |
|---|---|
| Format | Hardback |
| Edition | 1st |
| Pages | 432 |
| ISBN | 9798216389064 |
| Imprint | Bloomsbury Libraries Unlimited |
| Dimensions | 9 x 6 inches |
| Publisher | Bloomsbury Publishing |
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